Effective date: August 1st, 2025

This Privacy Policy explains how Cupertino Sports and Education Inc. (“Cupertino FC,” “we,” “us,” or “our”) collects, uses, and protects information in connection with the website cupertinofc.org (the “Site”).

We are a nonprofit organization based in Cupertino, California. This policy applies only to information collected on this Site. It does not apply to information you provide to third-party services we link to (for tryouts, camps, or payments).

Who we are

Cupertino Sports and Education Inc.

P.O. Box 2030, Cupertino, CA 95015

Email: laeron@cupertinofc.org

What we collect on this Site

Contact form (Fluent Forms).

If you submit our contact form, we collect:

  • Name
  • Email address
  • Your message

We use this information solely to respond to your inquiry and to manage club communications related to your request.

Automatically collected data.

Like most websites, we use Google Analytics 4 (GA4) to understand how visitors use the Site (e.g., pages viewed, approximate location, device/browser). GA4 sets cookies or similar technologies. Analytics data is aggregated; we do not use it to identify you personally.

What we do not collect on this Site

  • We do not collect payment information on this Site.
  • We do not run on-site tryout or camp registrations at this time.
  • We do not intentionally collect sensitive categories of data.
  • We do not sell personal information and we do not share it for cross-context behavioral advertising.

Third-party services and links

Our Site may link to third-party registration or payment platforms (for example, providers used for tryouts, camps, or recreational programs). If you click those links, you will be subject to that provider’s own privacy policy and terms. We do not control those sites and are not responsible for their practices.

We also use trusted service providers to operate this Site, including:

  • Website & hosting/operations: WordPress (Kadence theme), Hostinger, LiteSpeed Cache
  • Security: Wordfence
  • Forms: Fluent Forms
  • Email delivery: SolidWP Solid Mail (SMTP) routing from our domain mailbox or SMTP service
  • Analytics: Google Analytics 4

These providers process data on our behalf only as needed to provide their services to us.

How we use information

We use the information we collect to:

  • Respond to and manage your inquiries
  • Operate, secure, and improve the Site
  • Understand Site usage (analytics)

We may also maintain reasonable records for administrative or legal purposes.

Cookies and analytics controls

  • You can manage or block cookies in your browser settings.
  • To limit Google Analytics collection, you can use Google’s opt-out options or privacy controls on your device/account.

Email communications (SMTP)

When you submit a form, our Site sends email using authenticated SMTP (via Solid Mail). This improves deliverability and security. Email metadata necessary for delivery (e.g., recipient, time sent) may be processed by our email/hosting providers.

Security

We use reasonable administrative, technical, and physical safeguards (including HTTPS and security tooling such as Wordfence) to protect the Site. No method of transmission or storage is 100% secure, and we cannot guarantee absolute security.

Data retention

  • Contact form submissions: kept for as long as needed to respond and manage club operations, then deleted or archived. Typically up to 24 months, unless a longer period is required for legitimate club, legal, or safety reasons.
  • Analytics data: retained according to our GA4 settings.

Your choices & rights

  • You can choose not to submit forms on the Site.
  • You can request access, correction, or deletion of your contact-form information by emailing laeron@cupertinofc.org.
  • If you unsubscribe or ask us not to contact you, we will honor your request.

California notices. We operate as a nonprofit organization; California’s CCPA/CPRA may not apply to us. Even so, we aim to respect reasonable requests to access or delete personal information collected via this Site.

Do Not Track. We do not respond to browser “Do Not Track” signals.

Children’s privacy

Our Site and forms are intended for parents/guardians. We do not knowingly collect personal information directly from children under 13. If you believe a child provided information to us without parental consent, please contact laeron@cupertinofc.org and we will delete it.

International visitors

This Site is operated in the United States. If you access it from outside the U.S., you understand that your information may be processed in the U.S., where data protection laws may differ from those in your country.

Changes to this policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with a new effective date.

Contact us

Questions about this policy or your information?

Email laeron@cupertinofc.org or write to:

Cupertino Sports and Education Inc.

P.O. Box 2030

Cupertino, CA 95015