Effective: April 16th, 2026
Our Commitment to Transparency
At Cupertino FC, we believe families should know exactly what they’re paying for, exactly when payments are due, and exactly what happens if circumstances change. We don’t charge hidden fees, and we don’t surprise you with costs after you’ve committed. This document covers everything regarding our competitive teams.
The Club Year
Cupertino FC is a year-round training program with competitive league play structured into two primary seasons:
Fall Season: August 1 – Nov 30
Spring Season: March 1 – Jun 30
Full Club Year: August 1 – Jun 30 (of the following year)
(Note: December–February and July are dedicated to off-season training and preparation).
Registration typically opens in March. Players are expected to commit to the full club year (both seasons). We structure it this way because team chemistry, development, and league placement depend on roster stability — this isn’t a drop-in program, it’s a year-long commitment to your child’s growth.
Competitive Team Fees
| Registration Type | Fee | Availability |
|---|---|---|
| Full Club Year | $3,000 | Year-round |
| Full Club Year (Early Bird) | $2,500 | Payment received by April 26, 2026 |
| Spring Season Only | $1,500 | Nov 15th – March 14th |
| Pro-Rated (Mid-Season) | $375/month remaining (fall and spring season) + $100 administration fee | Aug 15th – Nov 14th, Mar 15th – Jun 14th |
Early Bird Pricing: The $500 early bird discount applies only if your payment is received by April 30. The date you submit the registration form does not determine eligibility — the date your payment clears does.
Competitive Team Registration
Who must register: Every player on a competitive team roster must complete club registration, accept the financial commitment, and pay via Zelle before participating in any practices or games. This is not optional and is not at the discretion of the coach — it is a league and insurance requirement.
What registration fees cover: Your annual registration fee covers all coaching and training (3 practices per week plus games), club operations, curriculum development, Technical Director oversight, league registration (NorCal/CalNorth), player insurance, and field permits for the entire club year.
What registration fees do NOT cover: Uniform kits (approximately $150–$200, one-time) and optional tournament entry fees (your team manager will communicate these separately if applicable).
Financial aid: Cupertino FC is a 501(c)(3) nonprofit, and we are committed to making quality soccer accessible. If cost is a barrier for your family, please contact us at admin@cupertinofc.org before or during registration. All financial aid inquiries are handled confidentially.
Payment Methods
| Method | Processing Fee | How it Works |
|---|---|---|
| Zelle | None | Send to treasurer@cupertinofc.org. Include Registration ID in memo. |
| Check | None | Mail to: P.O. Box 2030, Cupertino, CA 95015. Write Registration ID on memo. |
| Credit/Debit Card (via PayPal) | 3% convenience fee | You will receive a PayPal invoice after submitting your registration form. |
No payment information is collected on our website. All payments are processed externally through Zelle, check, or PayPal.
Payment Schedules
Full Club Year
Players may pay in full or choose our 3-payment plan.
| Payment | Amount | Due Date |
|---|---|---|
| Payment 1 | 1/3 of annual fee | Due at registration |
| Payment 2 | 1/3 of annual fee | October 1st |
| Payment 3 | 1/3 of annual fee | February 1st |
Spring-Only Registration
Spring-only fee is $1,500, and must be the payed in full.
Mid-Season / Pro-Rated Registration
For players joining mid-year, the pro-rated fee is $375 per “in-season” month + $100 administration fee, with 15+ days remaining through June 30. This calculation strictly applies to active league months and excludes the off-season (December, January, and February). Payment plans are not available for pro-rated registrations.
Mid-season players commit through the end of the current club year (July 15), not just through the end of the current season.
30-day Satisfaction Guarantee
We want every family to feel confident in their decision. If within 30 days of receiving your offer you decide that Cupertino FC is not the right fit for your child, you may withdraw and receive a full refund of any payments made — no questions asked.
To request a refund under this guarantee, email admin@cupertinofc.org within the 30-day window. Refunds will be processed within 14 business days.
Release and Refund Policy
Early release (by August 15): Players who choose to leave the club on or before August 15 of the current club year will be released from further financial obligation but will forfeit any initial payment already made (unless still within the 30-day guarantee window, in which case a full refund applies).
After August 15: Because Cupertino FC plans its coaching staffing, field rentals, league registrations, and team budgets based on committed rosters, registration fees are generally non-refundable after August 15. Choosing to leave the club, joining another club, or reduced interest in soccer do not alter the family’s financial commitment for the club year.
Season-ending injuries: If a player sustains an injury that prevents continued participation for the remainder of the season (as documented by a licensed physician’s written statement), we will issue a pro-rated refund for the remaining full months of the club year from the date of the physician’s determination. There is no cap on this refund amount — you will receive the full pro-rated value of the time your child cannot participate. Submit the physician’s note to admin@cupertinofc.org.
Family relocation: If your family relocates outside of the Cupertino, Santa Clara, San Jose, or surrounding area such that continued participation is not feasible, we will issue a pro-rated refund for the remaining full months of the club year from the date of relocation. There is no cap on this refund amount. Contact admin@cupertinofc.org with documentation of the move (such as a change of address, new lease, or enrollment at a new school).
Other extraordinary circumstances: We recognize that life is unpredictable. If your family faces an extraordinary hardship not covered above, please contact us. We will review your situation on a case-by-case basis and do our best to find a fair resolution. We are a community-run club, not a billing department.
How We’re Different
We know that many clubs in this area charge registration fees plus separate team fees that can add $1000+ per year on top of what you thought you were paying. We don’t do that. Your Cupertino FC registration fee is your total cost — coaching, training, fields, league fees, and insurance are all included. The only additional costs are a one-time uniform kit and any optional tournaments your team chooses to enter.
We also don’t charge late fees for new families, don’t auto-charge credit cards without warning, and don’t require credit card payments. We use Zelle and checks, paid directly to the club, to keep costs low and transactions simple.
Questions
If you have any questions about fees, payment timing, financial aid, or refund eligibility, contact us at admin@cupertinofc.org or call/text 408-673-8414.
Cupertino Sports and Education Inc. • P.O. Box 2030, Cupertino, CA 95015